Security workforce management software
Run your entire UK security operation from one platform
GuardOnIQ unifies scheduling, deployments, SIA compliance, attendance evidence, incident reporting and client visibility — purpose-built for UK security companies.
Spreadsheets, WhatsApp and PDFs were never built for security operations
Most UK security firms still run on a stack of disconnected tools: rotas in Excel, attendance in WhatsApp, incidents on paper and SIA records in a folder. It is hard to evidence service to clients, hard to spot risk before it bites, and almost impossible to scale beyond a handful of sites without losing control.
- Rota changes that never reach the operative
- No reliable proof of who was on site and when
- SIA licences that quietly expire mid-deployment
- Incident notes scattered across phones and inboxes
- Clients chasing reports your team has to rebuild manually
- Supervisors with no live view of the estate
How GuardOnIQ helps
One platform for shifts, people, compliance and clients
GuardOnIQ replaces the patchwork. Plan rotas across sites, deploy SIA-licensed operatives, capture geofenced check-in and check-out evidence, log structured incidents, track licence expiry and share branded reports with the right client manager — without ever leaving the platform.
What you get
Rota planning across sites
Plan and publish shifts across multiple sites and contracts, with conflict and availability checks.
Operative management
Profiles, contact details, SIA records, clearances and shift history in one place.
Attendance visibility
Live view of on-duty, late, missed and uncovered shifts as the day unfolds.
Incident reporting
Structured digital incident logs with categories, severity and supporting evidence.
SIA licence tracking
Expiry alerts and deployment blocks for operatives with lapsed or missing licences.
Supervisor oversight
A live operations centre showing exceptions across the whole estate.
Site and client structure
Model your real operation: clients, sites, posts and shift patterns — not a generic CRM.
Client-ready reporting
Branded attendance and incident reports per client, ready for monthly reviews.
UK security use case
A typical week for a UK manned guarding firm
On Monday, the operations manager builds the week's rota across 14 sites and matches operatives by SIA category and availability. Through the week, supervisors monitor late, missed and uncovered shifts in real time and reassign cover in two clicks. Operatives clock on with GPS evidence. Incidents are logged on the spot with photos and severity, then reviewed and approved before the relevant client sees them. By Friday, the admin exports an audit-ready monthly report per client — built from the same data that drove operations all week.
Business benefits
- Replace 4–5 disconnected tools with one operations platform
- Cut weekly admin hours spent reconciling rotas, timesheets and reports
- Reduce SIA compliance risk with automated expiry visibility
- Win and retain contracts with audit-ready client reporting
- Give supervisors the live picture they need to act in real time
- Onboard new operatives faster with a mobile-first portal
Frequently asked questions
See GuardOnIQ on your security operation
Book a tailored walkthrough — we'll map GuardOnIQ to your sites, contracts and reporting needs.
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