Security scheduling software (UK)
Plan security shifts, manage site coverage, reduce rota gaps
GuardOnIQ is rota and scheduling software built for UK security firms — match SIA-licensed operatives to shifts, surface coverage gaps early and react to last-minute changes without losing the audit trail.
Rotas built in spreadsheets break the moment something changes
A weekly rota looks fine on Sunday night. By Tuesday morning an operative has called in sick, two more have requested swaps, a client has added an extra post and someone's SIA licence has quietly expired. Spreadsheets cannot keep up — and the cost shows up as missed shifts, angry clients and avoidable compliance risk.
- Last-minute drop-outs left uncovered until the client calls
- No clear view of who is actually available
- Manual checks for SIA expiry, clearances and overtime
- Reassignments lost in WhatsApp threads
- Supervisors blind to exceptions across multiple sites
- No reliable record of why a shift changed hands
How GuardOnIQ helps
A live rota that protects coverage and compliance
Build shifts against real sites and posts, then assign operatives manually or via the matching engine. Availability, SIA category and licence expiry are checked at the point of assignment. As the day runs, late, missed and uncovered shifts are flagged in real time so supervisors can fix problems before the client notices them.
What you get
Shift planning across sites
Build weekly and monthly rotas across multiple sites, posts and contracts in one view.
Operative availability
Track availability, working hours and rest gaps so you do not over-schedule or breach contracts.
SIA-aware matching
Block assignment when an operative's SIA licence is missing, the wrong category or expiring before the shift.
Reassignment in two clicks
Move a shift to a new operative quickly when something changes, with the change logged automatically.
Late and missed flagging
Live exceptions for late check-ins and missed shifts so supervisors react in minutes, not hours.
Multi-site coverage view
See coverage by client, site or area — spot gaps in a glance instead of scrolling rows of cells.
Uncovered shift alerts
Open shifts surface immediately so the operations team can fill them before they become a service failure.
Full change audit
Every assignment, reassignment and status change is timestamped and attributed for client and internal review.
UK security use case
Covering a 03:00 drop-out at a London logistics site
At 02:40, an operative messages to say they cannot make their 03:00 start. The supervisor opens the live operations view, sees the shift turn amber, and reassigns it to a nearby SIA-licensed operative who is off shift and within reach. The new operative is notified, accepts on their phone, and clocks in at the geofenced site. The original assignment, the reassignment and the eventual check-in are all timestamped — the client sees a covered post, and the audit trail is intact.
Business benefits
- Reduce uncovered shifts and last-minute scrambles
- Cut hours per week spent on rota admin
- Protect SIA compliance with structural deployment checks
- Give supervisors a live exception view instead of phone calls
- Maintain a defensible audit trail for clients and regulators
- Scale from one site to nationwide contracts without rebuilding tools
Frequently asked questions
See how GuardOnIQ supports your security operations
Book a demo and we'll walk through your rota patterns, sites and SIA requirements together.
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